Employment Opportunity - Administrative Assistant (II)

Municipality of Wawa
Employment Opportunity

Administrative Assistant (II)
Hourly Rate: $29.29 TO $33.74

The Municipality of Wawa is looking for someone who enjoys learning new skills, supports others and wants to grow professionally by working on a variety of tasks and projects to support the Municipality as an outstanding Administrative Assistant.

The position is full-time at 35 hours a week, offered in a flexible schedule from Monday to Friday that will include some evening meetings. The position will provide support to the Administrative, Building and Fire Departments and CAO-Clerk. The key duties of this position require exceptional customer service, superior written communication, and outstanding organizational skills as well as the ability to manage multiple tasks easily. A person who wants to be part of a team, who is dedicated, flexible and thrives in a fast-paced setting would be ideal. Job duties include:

• Provide back-up to the Senior Administrative Assistant which includes organizing Council and Committee Meetings, Agendas and Minutes.
• Organize records management and controls municipal documents.
• Prepare correspondence, by-laws and resolutions and conduct research.
• Assist the Clerk with Municipal Elections, tracking Marriage and Transit Bookings and other similar Municipal Act responsibilities.
• Organize Information Technology needs in Municipality.
• Assist with the maintenance and upkeep of the Municipal Website.
• Support Committees including the Superior East OPP Board by organizing meetings and taking minutes and required follow-up.
• Draft marketing materials, communications and media releases.
• Respond to email, phone and written public and staff inquiries.
• Integrate Artificial Intelligence into operating procedures (e.g. GPT Chat).
• Perform other related duties and projects assigned by the CAO-Clerk.

Skills and Experience Required:

• Two-year College Diploma in Office Administration or related education.
• Two-five years’ related experience in an office team environment.
• Well-developed administrative skills including ability to use Microsoft Office.
• Excellent customer service, oral and written communications.
• Demonstrated ability to handle confidential information.
• Knowledge of municipal government is an asset.
• Keen interest in learning new skills and supporting other team members.

The position provides generous health benefits, holiday time off, great pension, flexible schedule including shorter summer work week and supportive members to work with.

Submit your resume and cover letter no later than 4:30 p.m. on Thursday, April 25th, 2025, by email to: moneill@wawa.cc

For further information about the position, benefits or job description, contact
Maury O’Neill at 705-856-2244 ex 223 or moneill@wawa.cc

The Municipality of Wawa supports the principles of diversity, equity and inclusion and provides accommodation during all parts of the hiring process, upon request. Alternate formats are available upon request by emailing: info@wawa.cc